Policies For Event Hosting

The Jorge Posada Foundation Fundraising Guidelines

Prior to beginning fund-raising efforts, please contact the Development Office of The Jorge Posada Foundation: 1-646-330-5336.

We are extremely grateful to all who wish to organize special events or raise funds in support of The Jorge Posada Foundation’s mission. However, only those projects which meet the following guidelines, and legitimately and genuinely benefit the Foundation may be conducted.

Once the Development Office has approved your fundraising project or event, the following guidelines must be followed:

I. Use of The Jorge Posada Foundation’s logo and or name

The name Jorge Posada Foundation may only be reproduced on signs, banners, publications, literature, or other printed materials after consultation with the Development Office.
All written material about the event or project including, but not limited to letters requesting contributions, promotions, ads, tickets, programs, brochures, flyers, and press releases, are to be reviewed and approved by the Foundation prior to printing, including use of the Foundation’s logo.
The Jorge Posada Foundation may only be identified as the beneficiary of the event or project. For example, organizers should not call an event or project, “The Jorge Posada Foundation Walk-a-thon” or “The Posada Wristbands”. The event should be promoted as the “XYZ Walk-a-thon” ...to benefit the Jorge Posada Foundation.”

II. Liability

The Jorge Posada Foundation is not financially or otherwise liable for the promotion or staging of special events or projects.
The total cost to produce the event or project should not exceed 20% of gross receipts. If possible, the event or project should be underwritten by the organizer or an identified sponsor or sponsors. If this cannot be done then:

i) An itemized expense budget with projected revenue, identifying the specific percentage of the profit that will be donated to the Foundation must be submitted to The Jorge Posada Foundation in advance of fundraising for review and approval by the Board.

ii) When the event or project is approved, all printed materials and promotions must clearly state the percentage of the ticket price that is being donated to the Foundation (Example: 100% of your donation will go to The Jorge Posada Foundation.)

The Foundation should be informed, in advance, of any companies who are approached for underwriting or contributions for the event or project, so as not to overlap with existing Foundation supporters.
All moneys raised on the Foundation’s behalf must be obtained through legal means.
Event or project organizers accept all liabilities incurred from the event.
Event or project organizer is responsible for filing any necessary fundraising permits, and providing insurance coverage. Organizers must provide copies of insurance certificates and permits. The Jorge Posada Foundation cannot be held responsible in any way for casualties and/or situations that occur at your special event.

III. Receipting and Tax-Deductibility of Charitable Donations to 501(c)(3) Organizations

All donation are payable by checks and are to be made payable directly to The Jorge Posada Foundation. No cash or money orders will be accepted.
If goods and/or services are received in return for charitable donations (i.e. auction purchases, tokens of appreciation, “give-aways”, meals, beverages, etc.) the fair market value of those goods and/or services should be determined and communicated to individuals prior to their making a donation. The value of goods and/or services will be deducted from the total donation amount to determine the tax-deductible portion of the donation.
All donations made payable to and received by The Jorge Posada Foundation will receive an official receipt for tax purposes outlining the tax-deductible portion of their donation. The name appearing on the check received by The Jorge Posada Foundation will be used for receipting purposes and that individual, corporation, foundation, etc. will be the eligible party for tax benefits received as a result of the donation.
If donations are deposited to a separate account outside The Jorge Posada Foundation and subsequently donated in a single sum to The Jorge Posada Foundation, only the individual, organization, etc. whose name appears on the check will receive tax benefits for the donation. Donors contributing in this circumstance should be made aware that their gift will not be acknowledged as a tax-deductible donation by The Jorge Posada Foundation.

IV. How The Jorge Posada Foundation can help:

Offer general advice on event or project planning.
Provide brochures and/or publications for distribution at the event.

V. What The Jorge Posada Foundation CAN NOT do:

Provide any sponsors, celebrities or speakers for the event, including inviting any Yankee players or other celebrities. Invitation of Yankee players to these events is strictly prohibited.
Provide insurance and/or liability coverage.
Provide funding for expenses and /or sponsorship.
Provide Jorge Posada Foundation stationery.
Provide staff support.

VI. The Foundation requests that an Event or Project Summary be completed within two weeks and submitted with any checks.

VII. The Foundation retains the right to withdraw from participation in this event or project at any time if the above guidelines are not strictly adhered to.

I have read, understand, and plan to adhere to the above-mentioned fundraising guidelines of The Jorge Posada Foundation.

Signed:_________________________________________________________

Print Name: ____________________________________________________

Date:___________________________________________________________

Event Title:____________________________________________________

THIS IS NOT A CONTRACT. THIS PROJECT IS SUBJECT TO APPROVAL.
Guidelines for Sponsorships, Silent Auctions, Raffles, and Donations
(where goods and/or services are received)

I. Charitable Laws:
Events must comply with all federal, state and local laws governing charitable fund raising, gift reporting and special events.

II. Sponsorships:
Sponsorships with no goods and/or services may be fully tax-deductible. This includes sponsorships that receive advertisement space in a booklet for the event. (These are not considered advertising so long as there is no commercial content such as, “Come in and Buy” or “Our product is the best”). Name, slogan and logo of the sponsor can be used.

III. Tax Deductibility of Event Ticket Price:
The IRS requires that all tickets, invitations or entry forms state what portion of the ticket price is tax-deductible if the price is beyond the fair market value of the event itself. For example: A gala dinner costs $100 per person for the entertainment, food and drink; the cost of the ticket to attend the gala is $250; only $150 of each ticket sold is tax deductible. Tickets and/or promotional flyers which invite people to sign-up or purchase tickets must state the portion which may be tax deductible. (In the case above, it would say, “$150 of the ticket price may be tax deductible.”) The Development Office can assist in proper wording.

IV. Silent and Live Auctions:

Each item of a Silent Auction should be valued at the Fair Market Value. This value must be listed on the Bid Sheet at the auction table, as well as in any printed list of the auction items.
Each item of a Live Auction should be valued at the Fair Market Value and that value must be listed on a printed list of the auction items.
Donors of the items for Silent and Live Auctions should provide the Fair Market Value of their item/service. If the item is a ‘collectible’ reasonable efforts should be made to assess the value (e.g. contact an antique or collectible dealer who has some knowledge of similar items).
Only winning bids that are over the stated Fair Market Value will receive receipt information on their charitable gift.
If an item is not valued, or valued as priceless, the final auction bid then establishes the item’s fair market value, therefore no portion is tax-deductible.

V. Raffles:
There is no charitable gift for a raffle ticket, lottery or any game of chance. No receipt will be issued for money collected through these means.